PURPOSE OF POSITION:
The purpose of this position is to organize, supervise, and manage the day-to-day activities of the Assessor’s office. Duties include, but are not limited to: supervising staff; delegating work; reviewing all values of property; ensuring all property is maintained at fair market value; measuring and listing all properties; preparing and processing reports; and performing additional tasks as assigned by the County Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises and evaluates assigned staff; manages employee concerns; directs work assignments, and counsels/disciplines employees, when necessary; provides departmental employee training and development.
Directs activities of workers engaged in assessing; directs activities of clerical employees typing reports, trains staff in proper methods; informs on new Legislation; reviews work to ensure consistency; prepares and approves all evaluations of employees in the Assessor’s Department prior to transfer.
Devises procedures for compiling, computing, and analyzing valuation data according to knowledge of statistical principles and accepted valuation theories; maintains all residential, commercial, and industrial property at current fair value; ensures farm land is maintained at productivity value.
Answers telephone, mail, and in person requests for information from the public concerning property values, classification, and taxes; meets with the County Board on various items.
Prepares, monitors, and maintains departmental annual budget; approves all bills directed toward the department; prepares all local assessment books; prepares reports, charts, and other forms prescribed by the Department of Revenue.
Reviews property for new construction or removal of improvements to determine proper assessment; measures and lists all new properties for the county; prepares property slits by legal descriptions.
Prepares the schedule of 31 Local Boards of Review, the County Board of Equalization; attends associated meetings.
Investigates and recommends settlements of Abatement Applications and Tax Court cases; reviews, approves, and investigates all CRV’s submitted to the County.
Provides county residents with up-to-date information in regard to assessments via news and press releases; serves as liaison with tax payers to ensure a positive public relations image; explains how property values are determined to general public; gives estimates for future taxes; prepares for all outside speaking engagements.
Utilizes various office machines and equipment in the delivery of service, such as computer, telephone, facsimile machine, adding machine, ruler, tape measure, copier, postage meter, and planimeter.
Reviews and receives various reports, documents, and forms, including, appraisal records, CRV's, assessment abstracts; claim forms; time sheets, surveys, plats, job applications, architectural drawings, budget reports, sales ratio studies, performance evaluations, appeals, various charts and maps, budgets, and guide schedules.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
Checks and analyzes assessment abstracts; attends regional and state meetings, as appropriate; splits tax bills for the public.
Assists property owners in filling out documents located within the Assessor’s office.
Performs other related duties as required.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:
Vocational/technical diploma or Associate’s degree in Real Estate, Administration, Accounting, or related field required, with a minimum of two years of relevant work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Supervisory experience preferred. Must possess current certification as an accredited assessor by the Minnesota State Board of Assessors and meet the requirements for achieving Senior Accreditation as set forth in Minnesota Statute 273.061. Must possess a valid Driver’s License.
MINIMUM ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:
Must be physically able to operate a variety of automated office machines and equipment, including, but not limited to: computer, typewriter, facsimile machine, copier, and telephone.
Must be able to move or carry job related objects or materials. Must be physically capable of reaching to obtain various books, printouts, file boxes, computer paper, etc. Must be physically able to do outside work such as going to construction sites to measure buildings in process.
Physical demand requirements are at levels of those for sedentary or office environment work.
Requires the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; perform calculations involving variables, formulas, square roots, and polynomials; perform statistical calculations which include frequency distributions, reliability, and validity of tests; and interpret same as may be appropriate.
Requires the ability to read a variety of professional, technical and administrative documentation, directions, regulations, instructions, methods and procedures.
Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech.
Requires the ability to communicate with and before others using correct English.
Requires the ability to communicate with people to convey or exchange professional information.
Requires the ability to interact with people (i.e. staff, general public and elected officials) beyond giving and/or receiving instructions.
Work is normally performed in an office environment. Head aches, eye strain, carpal tunnel, and related occupational hazards associated with computer work reflect most common potential for injury.
Work is also performed outside. Related occupational hazards include heat, cold, odors, smoke, wetness, dusts, noise, and animal bites.
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